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Technology is a powerful tool in the modern age, allowing for quick and easy access to information. In Outlook Web App, users have the ability to archive emails for later retrieval. In this article, readers will learn how to easily retrieve archived emails using Outlook Web App with a step-by-step guide. This guide provides simple instructions that allow anyone with any level of technical expertise to easily access archived emails. The guide will provide readers with the necessary knowledge and tools to efficiently utilize Outlook Web App and its features.

Understanding Outlook Web App

Outlook Web App (OWA) is a web-based email client developed by Microsoft for accessing emails stored on an Exchange server. It enables users to access their emails, calendar, tasks, and contacts from any internet connected device. OWA also provides users with the ability to search for archived emails and restore them quickly and easily.

OWA’s main features include a user-friendly interface which allows users to manage multiple mailboxes and accounts effectively. Additionally, its powerful search engine helps users find what they need quickly without the hassle of scrolling through long lists of email messages or folders. It also has the capability to archive emails with just a few clicks, allowing users to save important emails for future reference.

By utilizing OWA’s easy-to-use features, users are able to reduce clutter in their inboxes while keeping important information readily accessible. Through its advanced search capabilities and intuitive user interface, OWA provides users with an efficient way to organize their mailboxes and retrieve archived emails with ease.

Accessing the Archive Folder

Outlook Web App (OWA) is a comprehensive webmail service that enables users to access and manage email messages, calendars and contacts from any web browser. Outlook Web App also makes it possible to access archived emails. Accessing the Archive folder is an important part of using OWA effectively.

The Archive folder in OWA can be accessed quickly and easily through the navigation pane on the left side of the screen. To open the Archive folder, simply select “Archive” from the navigation pane. The Archive folder will then appear in the center of the screen with all of its contents displayed for easy access.

For users who want to customize their view of their contents within the Archive folder, they can use the View button located at the top of the list display in order to change how items are sorted or filtered. Additionally, users can search for specific items within their archive by using OWA’s built-in search feature.

To find items quickly and easily within one’s archive, here are some useful tips:

  • Sort items by date or relevance
  • Filter items by type such as mail, calendar entries or contacts
  • Use keywords when searching for specific emails or attachments
  • Utilize advanced search filters such as sender name or subject line
  • Using these tools should help users quickly locate archived emails when needed.

    Searching for Archived Emails

    1. When searching for archived emails, the date and folder of the email can be used to narrow down the search. 2. Searching by date can be done by accessing the Advanced Search feature in the Outlook Web App to narrow the results to emails within a certain timeframe. 3. Searching by folder can be done by selecting the folder option in Advanced Search and choosing the specific folder in which the email is archived. 4. Utilizing both date and folder searches can make finding archived emails much faster and more efficient.

    Searching by Date

    Retrieving archived emails in Outlook Web App (OWA) is a simple task that can be completed with only a few clicks. Using the search function, users can easily locate emails sent or received on a certain date. To begin searching for archived emails by date, click on the magnifying glass icon located in the top right corner of OWA. This will open up the Search box where you can type ‘received:’ or ‘sent:’ followed by a specific date range – for example, if you wanted to find all emails from October 5th 2019 to October 10th 2019, you would type ‘received:10/05/2019..10/10/2019’ and press Enter. The search results will then show all emails sent or received within that time period. By refining the search further, users can also filter results by sender, recipient, subject line and more. Additionally, users are able to save their searches so they can quickly access them when needed; this is especially useful when performing frequent searches for archived emails. In short, searching for archived emails in OWA is an efficient process that allows users to quickly find what they need without having to manually scroll through large amounts of data.

    Searching by Folder

    In addition to searching by date, Outlook Web App (OWA) also allows users to search for archived emails by folder. By clicking on the folder icon located at the top left corner of OWA, a list of folders containing archived emails will be displayed. Users can then select one of these folders and begin searching for specific emails using the search box provided. Also, if necessary, users can create subfolders within their mailboxes and organize emails accordingly. This helps to ensure that they can quickly locate relevant information when needed. Furthermore, users are able to save searches in selected folders for future reference; this is especially useful when looking for emails that have been moved from their original location. Overall, searching by folder in OWA is an effective way to organize archived emails and find what you need without having to scroll through large amounts of data.

    Finding Emails by Date

    When accessing archived emails in Outlook Web App (OWA), the process can be made easier with a few simple steps. Firstly, users should log into their OWA account and locate the search bar at the top of the page. By typing in a specific date or date range, OWA will search through the account’s emails to find any sent or received on that day. This initial step is important to narrow down the search for archived emails as it eliminates any irrelevant results.

    Another way to quickly access archived emails is by using filters. Filters allow users to sort their email based on various criteria such as sender, subject line, attachment type, and more. When selecting filters, users should ensure they are checking off all relevant options so that no emails are missed. For example, if an email was sent from a personal address and not from an organizational one, both boxes need to be checked in order for that message to appear during the filtering process.

    Once all of these steps have been completed successfully, users should be able to easily access archived emails within their OWA account. With targeted search parameters and sophisticated filtering options at their fingertips, users can quickly find any old messages without having to go through countless pages of emails manually. Through this guide, finding archived emails has never been simpler or faster!

    Filtering by Sender

    The ability to filter emails by sender is a valuable asset in the search for archived emails. The challenge of efficiently filtering through email archives to find the information needed can be daunting. However, with the use of Outlook Web App, this process is made much more efficient and manageable.

    The Outlook Web App provides users with a comprehensive set of tools for sorting and filtering emails:

  • Search filters that allow users to quickly narrow down their search results by sender;
  • An advanced search capability that allows users to specify multiple criteria such as time frame or subject;
  • A powerful keyword search option that helps users locate specific words or phrases within an email;
  • An easy-to-use folder structure allows users to organize their archived emails into meaningful categories.
  • By utilizing these tools, users will be able to quickly and accurately locate archived emails from a specific sender. This will ensure they are able to access the information they need in a timely manner, without being overwhelmed by irrelevant results. With the help of Outlook Web App, finding archived emails has never been easier.

    Selecting Multiple Emails

    Filtering emails by sender is a useful way to quickly sort through your inbox and find archived emails. However, it can be tedious if you need to locate multiple emails from the same sender. Fortunately, Outlook Web App (OWA) offers an easy way to select multiple emails at once so you can archive them with minimal effort.

    To begin selecting multiple emails in OWA, use the checkbox next to each email. When you click on one of these checkboxes, all other emails from the same sender will become highlighted and selected automatically. You can then deselect any individual messages that you don’t wish to archive by simply clicking on their associated checkboxes. Additionally, you may selectively choose which types of messages to select using the dropdown menu located in the top left corner of the inbox view.

    Once your desired emails have been selected, click on the “Archive” button located in the top right corner of your inbox view and all of your chosen messages will be moved into your Archive folder for safekeeping. With this simple process, you can easily retrieve archived emails in OWA without having to manually search through your entire inbox. By taking advantage of this useful feature, you can save time and gain peace of mind knowing that all important messages are stored securely and safely archived away.

    Moving Emails to Another Folder

    Organizing emails can be a daunting task, however with the proper steps it can be done easily. Moving emails to another folder is a great way to keep track of important messages and also free up space on your inbox. The following steps outline how to do this in Outlook Web App:

  • Selecting Emails
  • To select multiple emails at once, hold down the “Ctrl”key while selecting each email.
  • To select all emails in the current view, click the check box located above the list of emails.
  • To select all emails in a folder, click the check box located above the list of emails twice.
  • Moving Emails to Another Folder
  • Once you have selected the desired emails, click and drag them to the new folder you wish them to be moved into.
  • Alternatively, you can right-click one of the selected emails and select “Move”from the menu that appears. Then choose the desired destination folder from the list that appears.
  • Finishing Up
  • After moving all desired emails into another folder, delete any remaining ones in order to free up space on your inbox if necessary.
  • You may need to repeat these steps for different folders until you are satisfied with your organization.
  • Moving emails into another folder is an effective way to create an organized system for managing your inbox. By following these steps you will find yourself better equipped when referencing past conversations or searching for specific information contained within old messages.

    Retrieving Emails in Bulk

    Every Outlook user should understand the importance of archived emails. Archiving emails allows them to store important messages in a safe and secure location, which can be easily retrieved when needed. Fortunately, Outlook Web App (OWA) offers an easy way for users to quickly retrieve their archived emails. This article provides a step-by-step guide on how to do so.

    The first step is to open OWA and log into the account containing the archived emails. Once logged in, click on the “Accounts” icon at the top of the page and select “Archive” from the drop-down menu. This will take you to a list of all your archived emails. You can then select one or more emails by ticking the checkbox next to each item in the list. When all desired emails have been selected, click on “Restore” in the bottom right corner of the page. All selected items will be moved from their archived location back into your mailbox folder list, where they can be accessed as usual.

    This is an easy way to quickly retrieve multiple archived emails at once without having to search through individual folders looking for them one by one. By following these steps, Outlook users can make sure that they have access to their archival emails whenever needed without any hassle or difficulty.

    Exporting Emails

    1. Locating emails in Outlook Web App can be done by using the search box or by sorting through the emails in the inbox and other folders. 2. Saving emails involves selecting the emails to be saved and then choosing the method of export, such as a .pst file or a .csv file. 3. Once the emails have been located, they can be exported by clicking the “Export” button which will open the export wizard. 4. The export wizard will then guide the user through the process of selecting the emails to be exported and the method of export.

    Locating Emails

    Archiving emails in Outlook Web App (OWA) is an effective and efficient way to store emails for future reference. The process of locating such archived emails is relatively simple and can be achieved in just a few steps. Firstly, users should login to their OWA account and select the folder labeled ‘Archive’ located on the left side of the page. This will open up a list of all emails which have been archived. Secondly, users should enter a search term into the search bar located at the top of the page to narrow down their results. Finally, users should use the filter options provided next to the search bar to further refine their search, allowing them to locate specific emails quickly and easily. Utilising these features makes it possible for users to find exactly what they are looking for in a short amount of time.

    Saving Emails

    The process of exporting emails is a beneficial way to store and retrieve information from an email account. One of the advantages of this feature is that it allows users to save emails into different formats, such as .pdf, .docx, .csv and more. This can be useful for further analysis or for storing information for future use. Furthermore, saving emails also allows users to transfer them into different programs such as Microsoft Word or Excel for further management and organization. In addition to this, users can also save emails in a folder on their computer or any other external storage device with ease. Therefore, saving emails provides users with a secure method of preserving important email messages for future reference. As a result, this feature should be utilized whenever necessary by users who need to store important data in an organized manner.

    Deleting Archived Emails

    Archived emails can be easily deleted in Outlook Web App with a few simple steps. This process is useful for freeing up space, ensuring that sensitive information remains private and deleting unnecessary messages.

    The first step is to open the archived email folder in Outlook Web App. To do this, click on the Folders tab, select More and open the Archive folder. After the archive folder has been opened, users can select any of the emails they would like to delete by clicking on them individually or selecting multiple items at once.

    Once emails have been selected for deletion, users should click the Delete option at the top of their window. This will prompt a confirmation box asking if the user is sure they want to delete their selected emails. Clicking OK will delete all chosen emails permanently from Outlook Web App and they cannot be recovered unless backed up externally beforehand.

    It is important to remember that once an email has been deleted, it cannot be recovered unless it had been backed up externally beforehand. Therefore, it is advised to back up any important documents or emails prior to deleting them from Outlook Web App in order to prevent accidental data loss.

    Frequently Asked Questions

    How do I back up my archived emails?

    Backing up archived emails is an important task for any user of Outlook Web App. It ensures that important information is kept safe and secure, as well as allowing users to access data from multiple devices. To back up archived emails, users can export their emails to a file or use a third-party service such as Microsoft OneDrive. Exporting emails allows for the storage of emails in a variety of file formats such as PST, MBOX, or CSV files. Finally, users can also make use of cloud-based services such as or Google Drive to store and access their archived emails from anywhere.

    Can I sync my archived emails with other email clients?

    Archived emails can be synchronized with other email clients, granting users the ability to access their archived messages from multiple devices. This is done by exporting the emails to an external file format such as PST or EML, and then importing them into the desired email client. The procedure is relatively easy and straightforward, though there may be a few differences in how it’s done depending on the service being used. For example, Microsoft Outlook requires that users use the Import/Export Wizard while Gmail requires manual archiving of data.

    Is there a way to share archived emails with multiple users?

    It is possible to share archived emails with multiple users using Outlook Web App (OWA). The process of sharing these emails involves setting up a shared mailbox, which can be done by first selecting the ‘settings’ option in the OWA drop-down menu. After selecting ‘settings’, users should select the ‘shared mailboxes’ tab and then click on the ‘+’ sign to add a new shared mailbox. Once this has been completed, users should enter the email address of the person they want to share their archived emails with and confirm it. Finally, they must click save to complete the setup process. This will allow them to share their archived emails with multiple users and grant permission to those who need access.

    Is there a way to automatically archive emails?

    The ability to automatically archive emails is a useful tool in Outlook Web App that can help users keep their inbox organized. This feature allows emails to be moved from an active folder to an archived folder, where they are stored for future reference. It also ensures that the inbox does not become cluttered with unimportant messages and helps users find important messages faster. There are various options available for setting up automatic archiving, including selecting the frequency of archiving and specifying the age or size of emails that should be archived.

    Is there a way to recover deleted archived emails?

    When it comes to recovering deleted archived emails, the process can be difficult, if not impossible. Depending on the type of archive and how long ago it was deleted, there are a few steps that can be taken to attempt to recover the data. For example, if the email was stored in an Outlook Data File (.pst), then it may be possible to restore from a backup. Additionally, Outlook Web App can be used to search for previously deleted items in the Recoverable Items folder. Finally, if none of these options are successful, then contacting technical support may be necessary.


    Archiving emails can be a helpful way to keep important messages easily accessible. Through Outlook Web App, users can quickly and easily retrieve archived emails with a few simple steps. Utilizing the archive folder, users have the ability to sync their archived emails with other email clients, as well as share them with multiple users. Furthermore, Outlook Web App provides automated archiving capabilities and the capability to recover deleted archived emails. By taking advantage of these features, users will be able to make the most of their Outlook Web App experience and ensure that they are able to access all of their important messages whenever they need them.

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